FAQ What is Assembly? Assembly is an annual gathering of the CBOQ’s family of churches. Part annual general meeting, part conference, and part reunion, assembly is a chance for our family to meet, connect and make decisions. We learn and grow together at assembly through teaching, worship, fellowship, and prayer. Where is Assembly this year? Assembly is being held on June 8-10, 2023 at the Hilton Mississauga/Meadowvale The address is 6750 Mississauga Road, Mississauga, Ontario L5N 2L3 What is the cost of Assembly this year? Pastors’ Day (June 7-8) is $75 and is not included in the Assembly cost Complete Assembly: $225 for subsidized early bird cost or $400 full cost (This is the price after May 7) One Day Only: $100 for subsidized early bird cost or $140 full cost (This is the price after May 7) More info is available on our Registration page. What is the cost to attend the Annual General Meeting on Friday? $100 for subsidized early bird cost or $140 full cost (this is the price after May 7) Where do I register? You can register online. Early Bird registration ends May 7 – You can find the registration form on our website here. Once you have submitted the registration form, you will receive a confirmation email. The final day for registration is June 4th. After that time, there will be NO registrations accepted. How do I request Travel Assistance for Assembly? To request travel assistance or if you have any other questions about registration, please contact Assembly Registrar at email@example.com or 416-622-8600. What is the difference in the forms? Who completes which form? The Church-Appointed Delegate Form is for the clerk to fill out to let us know the names of those the church want to vote on their behalf. The Registration Form is for the individual (or the church if they so choose) to fill out to let us know the specifics. Eg – what is your role at the church, what learning sessions you want to attend, what days you will be attending, do you need the Children’s program? Etc. Where do I find the Delegate Appointment form? All forms can be found at baptist.ca/assembly/register How many delegates can a church send? If your active membership is 100 or less you would be able to send two delegates, 101-150, you would be able to send three delegates, 151-200, you can send four delegates 201-250, you can send five delegates 251-300, you can send six delegates plus in any of these cases you may send one Young Adult delegate aged 18-25. Is there accommodations at the hotel? Yes, CBOQ has blocked rooms on a first come first serve basis. When you contact the hotel please let them know you are part of the CBOQ Assembly. Are meals included? Meals during Assembly are your own responsibility. There will be a list of nearby restaurants made available to you in the Program Booklet and on our website. Is the hotel accessible? Yes the hotel is equipped to handle accessibility needs. Children's Program? Yes! CBOQ Kids will be hosting a Children’s Assembly Program. For specific details and to register please go to cboqkids.ca/abc FAQ for the Annual General Meeting When is the business meeting and how long will it last? The business meeting is on Friday, June 9 from 9:00 am to 5:00 pm. How is the meeting being held? The meeting is being held in person at the Hilton Mississauga/Meadowvale. You will be required to attend in person if you are a delegate for your church/association in order to participate and cast your vote. Non-delegates are welcome to attend as well, as non-voting attendees. Why are we having this 2023 Assembly in this format? Every year, we are required to have an AGM (Assembly) in order to gather the membership of CBOQ to discuss the business of the organization over the last year. We are moving back to an in-person meeting for ease of participation and voting for delegates, as well as to gather together as a family of churches. What will be discussed at this meeting? We will discuss the business of CBOQ over the last year, including, but not limited to, a Board Report, Executive Minister’s Report and Treasurer’s Report. Please see the Agenda for more details. Will there be a time for Q&A this year? We have created an AGM Q&A time on Thursday, June 8 from 2:00-4:00 pm at the Hilton Mississauga/Meadowvale location for you to ask questions about any portion of the AGM. You can use the floor microphone to ask questions, or you can also choose to submit questions prior to Thursday afternoon to firstname.lastname@example.org (you may submit questions through this email up until Monday, June 5 at 12 pm). We will answer as many questions as possible during the allotted time. Due to the business and procedural requirements at the Friday business session, time will be limited for questions. We highly encourage delegates to attend and submit questions for the Thursday afternoon Q&A session. What are the rules for submitting a motion? In order to maintain compliance with The Canada Not for Profit Corporations Act (CNCA) and CBOQ’s By-law, we are required to provide all formal Motions (with a few regular exceptions) to our Members in the Formal Notice of Meeting. Motions will be included in the Assembly package. Per section 163 of the Act, members can submit a proposal for items to be discussed at an annual meeting, which would be included in the notice of the meeting. To include a proposal, a member must have submitted the proposal between January 11 and March 12, 2023. This date has now passed, and new motions can no longer be accepted for the 2023 Assembly. Procedure Document The Book of Business includes Procedures for Delegates, which is a summary document containing the procedural information most delegates will need. It is based on portions of the Canada Not-for-profit Corporations Act, the CBOQ General Operating By-Law, and the Procedure Document on Assembly Business.